A good meeting room goes beyond an adequate structure. It requires special attention to details such as videoconferencing equipment, a large auditorium, and comfortable chairs for those who need a good infrastructure that is ready to receive any presentation.
As we mentioned in the article “What are the common pitfalls of coworking space management?” some points to pay attention to and not make mistakes in the management of your coworking, here we will highlight some others so that your meeting room is configured in an assertive way for your business.
Pay attention to the necessary information and plan your meeting room based on what you need. This is essential for all the planning of the coworking managers to choose the right place that fits exactly your needs.
Count how many people will be present
Start with the count of contributors or number of registrants to potential events. You need to understand how many people you are trying to fit into your layout.
Optimize your security and protection
Once you have an accurate count of your number of guests, consider what security features you will need.
Wheelchair access and clear paths leading to emergency exit doors should be inserted into transit locations to ensure that anyone on site is comfortably accommodated in your meeting room.
Pay attention to the dimensions of your meeting room space
You will need to understand what measurements will be needed for your ideal space. Once you’ve created a meeting layout that matches your expectations, you’ll be able to plan and execute in a way that best fits what you want.
Understand your needs
Take into account the needs of your space to be able to designate the necessary infrastructure such as internet, wiring and adequate lighting and that meets your expectations when gathering your employees.
Have a space in your meeting room designated for video conferences
It is extremely important to offer adequate space for your employees to make video conferences in a structured way.
Also, think about the format of the face-to-face meetings that you usually have, either one-on-one or as a team. Your space should also include lectures and workshops that can be added to your team’s day-to-day activities or training for them.
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